ZetaLoop

Your Business. Automated.

Custom AI automations for the work your team shouldn't be doing. We map your repetitive tasks, build the automation, and hand it back running.

Showcase

9:41
QC
Peak Studio
← AI AgentCustomer →
iMessage
What We Automate

High-value tasks your team shouldn't be doing manually.

Click any use case to see exactly how the automation runs end to end.

📵

Trigger

Incoming call missed. Potential client, no voicemail left.

Phone

💬

SMS / WhatsApp

Instant reply sent: "Hi, sorry we missed you! How can we help?"

🤔

AI Agent

Qualifies the enquiry: urgency, service needed, new or existing client

📅

Calendar

Callback or appointment booked and confirmed automatically

👤

AI Native CRM

Caller logged as new lead, full conversation saved to pipeline

How It Works

Simple. Fast. Built for busy businesses.

1

You Show Us Where Time Is Being Wasted

In a free 30-minute call, you walk us through the tasks costing your team the most time: missed calls going cold, hours spent on data entry, invoices sitting unpaid, leads not being followed up fast enough. We identify exactly what to automate and in what order.

2

We Build the Automations End to End

We design and build each automation from scratch: triggers, logic, integrations, and the AI layer on top. When the condition fires, everything happens automatically with no human in the loop.

Example: Sales call ends → AI reads notes → contact updated in AI Native CRM → deal stage moved → follow-up task created → rep gets a Slack summary.

3

Inbound Is Handled. Outbound Runs on Its Own.

Missed calls get an instant reply and the lead gets qualified. Emails get triaged and answered before you open your inbox. Overdue invoices get chased on schedule. Outbound lead generation finds, enriches, and contacts your target accounts automatically.

Anything that needs a human gets routed to the right person with full context attached.

4

Your Data Stays Clean Without Anyone Touching It

Documents get extracted and pushed to your accounting system. Contacts get enriched and segmented automatically. The AI Native CRM updates after every call, email, and interaction. No manual input required..

No more copy-pasting between tools. No more stale CRM data. No more end-of-day data entry catch-up.

5

You Monitor Everything from One Dashboard

Every automation we build for you shows up in your admin dashboard. See what ran, what was resolved, what's pending, and what flagged for human review. All in one place..

You stay in control without being in the loop on every task.

6

We Expand the Stack as You Grow

Start with your highest-impact automation: missed calls, invoice chasing, CRM hygiene, whatever is costing you the most right now. As your business scales, we layer in more: lead generation, data extraction, email triage, outbound sequences. Each one built, tested, and handed back running.

Live Activity

Running in the background while your team does real work.

Missed calls recovered. Invoices chased. Emails triaged. Leads booked. CRM updated. Here's what that looks like in practice.

SMS

+44 7700 900821: Missed Call

Missed call recovered, lead qualified and booked

Booked2 min ago
Hi, sorry we missed your call! We're with a client right now. How can we help?
Hi, I need a quote for an office fit-out, around 3,000 sq ft
Great, we handle that regularly. What's your target completion date and rough budget range?
End of Q3, budget around £80k
✅ Perfect. I've booked you in for a scoping call Thursday at 10am. Confirmation sent. Lead logged in AI Native CRM.

AI Native CRM: Sales call, Apex Logistics

Call notes extracted, deal stage updated automatically

Updated8 min ago
📞 Call ended with James Carter, Apex Logistics. Reading notes now.
✅ Extracted: Budget confirmed £24k/yr, decision by end of month, main objection is integration with their Sage system.
✅ Deal stage moved to 'Proposal'. Task created: send proposal + Sage integration doc by Friday. James's record updated.

Data Extraction: 47 supplier invoices

Batch processed, structured data pushed to accounting system

Processed14 min ago
📂 47 supplier invoices detected in shared folder. Starting extraction.
✅ Extracted: supplier names, invoice dates, amounts, VAT, payment terms, line items across all 47 documents.
⚠️ 3 documents flagged for review. Low confidence on line item totals. All others pushed to Xero automatically.
SMS

Invoice #INV-0094, £840 overdue

Day 7 chase sent, payment received day 9

Paid21 min ago
Hi, just a nudge. Invoice #INV-0094 for £840 is now 7 days overdue. Reply if you have any questions.
Sorry, forgot about this one. Paying now.
✅ Payment received. Invoice #INV-0094 marked paid. Record updated in Xero. Chase sequence closed.

AI Email Triage: 31 overnight emails

Inbox sorted, 24 replied, 7 escalated

Sorted28 min ago
📬 31 emails processed overnight. Classified: 18 routine queries, 6 order status requests, 4 billing questions, 3 urgent escalations.
✅ 24 replies drafted and sent. 4 threads escalated to account managers with full context.
✅ 3 high-priority threads flagged in Slack: contract renewal query from TechCorp, refund dispute from Harper Ltd, pricing escalation from new enterprise lead.
WA

Lead Generation: SaaS outreach batch

42 personalised messages sent, 6 replies received

Replies In35 min ago
🎯 Outreach batch sent: 42 personalised messages to Series A SaaS founders, UK-based, 50–150 employees.
Hey, this is actually relevant timing. We've been looking at this exact problem. Can we chat?
✅ 6 positive replies received. Discovery calls booked for 4. All contacts and conversation history logged in AI Native CRM.
What We Build

Eight automations. Real business impact.

Missed Call Capture
Every missed call gets an instant SMS or WhatsApp reply. The AI qualifies the enquiry, books the callback or appointment, and logs the lead. All before your team knows the call came in..
AI Native CRM
A proprietary CRM that updates itself. After every call, email, or meeting, the AI reads the interaction, fills in the contact fields, moves the deal stage, and creates the next follow-up task automatically.
AI Email Triage
Every incoming email read, classified by intent and urgency, routine queries replied to automatically, and anything that needs a human escalated with full context attached. Inbox sorted before you sit down.
Invoice Chasing
Overdue invoices get chased automatically via email or SMS on a schedule you set. Payment received? Invoice marked paid, record updated. Still unpaid at day 21? Flagged to you with the full history.
Lead Generation
Define your ideal customer profile. The AI builds the list, enriches every contact with company data and decision-maker details, writes personalised outreach, and sends it on a drip. Replies land in your inbox.
Data Enrichment
Raw contact lists turned into a segmented, scored pipeline. The AI looks up industry, company size, revenue, tech stack, and key decision makers, writing it all back to your CRM automatically.
Data Extraction
PDFs, scans, and images processed at volume. The AI reads every document, extracts structured fields (dates, amounts, line items, parties) and pushes clean data directly into your accounting or ERP system.
Quote from Brief
Client submits a free-text brief. The AI reads it, scopes the work, and generates a formatted proposal sent to your inbox for one-click approval and send. No templates, no copy-pasting.
PO Processing
Purchase order arrives by email. The AI extracts every line item, quantity, and price from the attachment, creates the order in your ERP or accounting tool, and sends a confirmation to the buyer. Done in 30 seconds.

The part your team will actually notice

What changes once the automations are live:

4–6 hrs/week
Average time saved per team member after automating repetitive workflows
2–3 days
Typical time from kick-off call to live automations running in the background

Tell us where your team is losing time. We'll automate it.

Whether it's missed calls, CRM data entry, document processing, invoice chasing, or lead generation. Book a free call and we'll map out exactly what to build.

Book a Free 30-Min Call

Not sure if your workflow can be automated? Ask anyway. We'll tell you honestly.

Not quite ready?

No pressure. Leave your details and we'll keep you posted. No spam, just useful updates.